actiTIME 2.2

Size 29.214 MB   0 seeders     Added 2011-11-02 07:32:28

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A timesheet for easy & professional time tracking.



actiTIME is a web-based easy-to-use application designed for time tracking and management. It helps strengthen your team improving business process, analyzing team performance and reducing business costs. With actiTIME it is easy to: Use weekly timesheet for entering time and commentsPlan time spent on each taskTrack time off and sick leavesTrack overtime & undertimeGet staff load in one clickGenerate detailed reports, including overtime reportCustomize timesheet with your own logo and color themeNote : This version allows only 10 users with enabled access. Here are some key features of \"actiTIME\":

Use weekly timesheet for entering time & comments:
· Enter hours worked for today and previous days. Add comments to the time you enter. View and print entered time and comments by months.
· With Accounting Extension you can also enter working time for future dates in advance.
· The Time-Track In Detail Report implemented in Accounting & Management Extensions provides detailed and customized view of the reported time and comments.

Track working time on by-customer and by-project basis:
· actiTIME supports three-level hierarchy: tasks are packed into projects; projects are associated with customers.
· The number of customers, projects, and tasks is not limited.
· Terms customer, project, and/or task do not fit your process? You can rename each level of the time-tracking hierarchy to meet your precise needs.
· With Management Extension you can restrict access by projects and assign project teams.

Track time off and sick leaves:
· Register time offs and sick leaves along with hours worked. Review the entered information in the Staff Output and Leave Time Reports.
· With the Management & Accounting Extensions you can create an unlimited number of leave types and generate Leave Time reports.

Enter & modify time and comments on behalf of other users:
· actiTIME allows the users with the corresponding access rights to see, enter and modify time-track information on behalf of other users.
· It is performed through the same interface which is used for personal time-tracking.

Track overtime and undertime:
· actiTIME calculates overtime / undertime values as the difference between time expenses reported by a user for a particular day and workday duration specified for this user.
· The calculated values are shown in the interfaces for entering time and in the Overtime Report.
· You can turn off tracking of undertime hours in the system settings.
· With Accounting Extension you can define hourly user rates for overtime hours

Collect time expenses on by-customer and by-project basis:
· actiTIME collects time expenses for tasks associated with particular project and customer. The number of customers, projects, and tasks is not limited.
· You can then group and filter collected data by customers and projects in the system reports. For example you can group report data by customers, then by projects, and then by billing types.
· Terms customer, project, and/or task do not fit your process? You can rename each level of the time-tracking hierarchy to meet your precise needs.

Get staff load in one click:
· You can monitor personal time expenses in everyday work using Staff Output Report. Staff Output Report provides you with information on who, when, on which tasks, and how much time has reported.
· You can select how to group records shown in the report using variety of grouping options. In particular you can group report data by customers, projects, billing types, and dates.

Get detailed and customizable view on the reported time and comments:
· Time-Track In Detail Report shows all time and comments reported by actiTIME users in the format convenient for in-depth analysis.
· With this report you can see every time record and every comment to it.

Time-Track In Detail Report helps you:
· provide your customers with more information on the completed work;
· get a more detailed view of your current workflow;
· do in-depth analysis of your staff\'s time-track.
· The report allows you to use up to 4 grouping levels for structuring report data and a number of grouping options that include customers, projects, biling types, dates, and users.

Specify task estimates & Track project progress:
· actiTIME allows you to specify time estimates for the tasks and then compare reported working time with estimates using the Estimated vs. Actual Time Report.
· Estimates are specified on the tasks level and then summed up for customers and projects.
· Do not use time estimates in your everyday work? You can easily turn off this feature in the system settings.

Generate Overtime & Leave Time reports:
· These two reports provide you with information on overtime and leave time reported by actiTIME users within the selected date range.
· Information shown in the report can be grouped by users and by dates.
· Overtime / undertime values are calculated as the difference between time expenses reported by a user for a particular day and workday duration specified for this user.
· Leave time is shown by leave types defined in the system settings.
· With the Management & Accounting Extensions you can create an unlimited number of custom leave types and generate Leave Time reports.

Assign project teams:
· You can restrict access to the time-track information on by-project basis.
· Assign a project team and only team members will be able to access this project tasks and time enetred for them (except the users with administrative access rights who can access all projects).
· Available with Management Extension only

Specify user rates & Calculate project costs:
· Define hourly user rates and assess cost of work using the Cost Report. actiTIME supports user rates for regular working hours, overtime, and leave time.
· Information shown in the Cost report can be grouped by customers, projects, users, and billing types. You can also filter report records by customers, projects, and dates.
· With the Accounting Extension you can use Profit/Loss Report to compare calculated costs with revenues calculated on the basis of billing rates.
· Available with Accounting Extension only

Specify billing rates & Calculate revenues:
· Define task billing types and billing rates. Preview income using the Billing Report - sum up time by billing types and calculate corresponding revenues.
· actiTIME supports both billable and non-billable tasks. You can create an unlimited number of billing types.
· As in other actiTIME reports, you can group information shown in Billing Report using a number of grouping options and filter report records by customers, projects, and dates.
· With the Accounting Extension you can use Profit/Loss Report to compare calculated revenues with costs calculated on the basis of user rates.
· Available with Accounting Extension only

Specify billing rates & Calculate revenues:
· Define task billing types and billing rates. Preview income using the Billing Report - sum up time by billing types and calculate corresponding revenues.
· actiTIME supports both billable and non-billable tasks. You can create an unlimited number of billing types.
· As in other actiTIME reports, you can group information shown in Billing Report using a number of grouping options and filter report records by customers, projects, and dates.
· With the Accounting Extension you can use Profit/Loss Report to compare calculated revenues with costs calculated on the basis of user rates.
· Available with Accounting Extension only

Calculate profit/loss by customers, projects, and tasks:
· Profit/Loss Report implemented in actiTIME allows you to compare costs calculated on the basis of hourly user rates and billable amounts calculated on the basis of the billing rates.
· When analyzing profit/loss you can take into account leave time and overtime costs.
· Available with Accounting Extension only

Create invoices in PDF format:
· Create invoices in PDF format on the base of billable information shown in Billing Report.
· All invoice parameters are configurable. At first (in the parameters of Billing Report) you can specify how to group invoice data and filter it by customers and projects.
· And then (in the invoice form) you can edit information shown in the invoice lines, add taxes and discounts, define terms, enter an optional customer message, etc.
· Available with Accounting Extension only

Lock entered time & comments from modifications:
· Calculate profit/loss by customers, projects, and tasks
· Profit/Loss Report implemented in actiTIME allows you to compare costs calculated on the basis of hourly user rates and billable amounts calculated on the basis of the billing rates.
· When analyzing profit/loss you can take into account leave time and overtime costs.
· Available with Accounting Extension only

Create invoices in PDF format:
· Create invoices in PDF format on the base of billable information shown in Billing Report.
· All invoice parameters are configurable. At first (in the parameters of Billing Report) you can specify how to group invoice data and filter it by customers and projects.
· And then (in the invoice form) you can edit information shown in the invoice lines, add taxes and discounts, define terms, enter an optional customer message, etc.
· Available with Accounting Extension only

Lock entered time & comments from modifications:
· Prevent modifications of the reviewed time reports.
You can lock timesheets individually for each user and for any period of time. Such protection is necessary:
· After review and approval of timesheets for wages calculation
· Once performed work was reported to the client or accounting department
· When reported time was included into invoice
· Available with Management or Accounting Extension only

Group & filter report data the way you need:
· All actiTIME reports allow grouping of report records using up to 4 grouping levels. The grouping options include customers, projects, billing types, dates, users.
· Using these grouping options you can analyze the same data set from the different points of view. For example, you can create a report with records grouped by customers, projects, and tasks and then create another report for the same data with records grouped by bylling types and users.
· You can also create reports for a specific date range and filter report data by customers, projects, and users.

Save & restore report parameters using named report configurations:
· actiTIME users can save configurations of report parameters individually for each of the reports. This allows you to avoid configuring report parameters each time you want to generate a report.
· Saved report configurations are public and available for all users who have access to the corresponding report.

Export report data in the CSV format for viewing in external programs:
· All reports generated by actiTIME may be exported in CSV format for further analysis and/or for importing to other software.
· For example, you can open the exported reports in the Microsoft Excel.

View & print personal time reports:
· actiTIME users can view their personal time reports by months.
· Time reports for the selected month can be printed out and signed

· Define access rights individually for each user, restrict access to the information on reported time and comments on by-project basis.

Name task hierarchy levels to match your organization terminology:
· By default actiTIME collects time expenses for tasks associated with particular project and customer.
· You can re-name terms customer, project, and task, and thus create your own hierarchy for tracking time expenses.

Place your corporate logo on actiTIME pages:
· You can replace the default actiTIME logo with your corporate logo on all actiTIME pages.

Choose the color scheme that better corresponds to your corporate colors:
There are 9 color schemes you can choose from:
· Parisian Blue
· Azure Blue
· Aquamarine
· Fern Green
· Yellow Green
· Charcoal Grey
· Orange
· Purple
· Red
· Close it

Requirements:

· Intel Pentium II 800Mhz
· RAM of 256Mb or better
· Microsoft Internet Explorer 6.0+
· Mozilla Firefox 1.5+
· MySQL
· MS Access

What\'s New in This Release: [ read full changelog ]

· Task hierarchy management: allow users to create, modify, and delete tasks without providing full access to customer and project management functionality
actitime-2.2.exe 29.214 MB
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